Business Products Company Inc.

Software Products

Asset Tracker Gold 2008

Asset Tracker Gold 2008 is a comprehensive asset tracking system that simplifies the management of your company’s software assets and your computer and non-computer related hardware assets.

 You can track the equipment at time of purchase, track the purchase orders that are used to buy the equipment, the invoices they pay and whether or not the asset is leased or purchased, the initial cost and any depreciation related to the asset as well as the moves and changes of location the asset may go through in its lifetime.

 A sample of key data includes:

 Equipment Assets

• Serial Number of the asset.
• Equipment Type i.e. PC workstation, copier, fax, phone, router, hand held device, switch etc.
• Make and model of the asset.
• Location of the hardware asset.
• Whether or not the equipment has a service contract and if so who is the vendor that provides the service.
• Date equipment went into service.
• Cost of equipment.
• Was equipment purchased or leased.  If leased what is the lease period and payment schedule.
• Equipment features.  These are things the equipment has as features.  This is important on equipment assets like copiers and network printers.
• Depreciation period if the equipment was purchased.
• Who (Vendor) the equipment was purchased from.  This should be a list-box and a table would be used to populate the list-box.
• And much more………..

 Vendors

• Vendor Number Key.
• Vendor Company name so they can keep track of who they buy equipment from.
• Vendor address, phone number, fax number and e-mail address, website URL.
• Vendor NAIC/SAIC code – this is a 10 character column.
• Vendor main contact person with cell phone.
• The vendors will be linked to the Hardware or Software asset that is purchased or leased.
• A free form note field where notes can be entered.
• Last Update, this is a date field that can be obtained from the system date.
• Last Update By, this is the user id of the person logged on who is making the update.  The user can be obtained from the system

Customers

If you lease or sell equipment you can track your customer’s assets so that you can follow the life cycle of their equipment and assist them in getting the most out of the equipment during its useful life and at the same time provide follow-up sales.

 A sample of the customer data that Asset Tracker Gold 2008 manages includes:

 Customer Number Key, Name, Address, their business SIC, NAIC, sales rep, equipment owned/leased, expiration of lease or predicted depreciation date of the equipment and much more.

 Software Assets

• Serial Number of the Asset.
• Software Name.
• Version of the software.
• Was software purchased or leased.  If leased what is the lease period and payment schedule.
• What category of software is this.  For example OS, Office Tool, Drawing Tool, Modeling Tool, Graphics Design, Database, specialized application – cost estimator etc.
• Location of the software asset. If an asset is moved from one location to another make sure to keep old history of where it was.
• Whether or not the software has a maintenance contract and if so who is the vendor that provides the maintenance service.  Also the cost of the maintenance contract.
• Date software went into service.
• Date software lease is to be renewed (if applicable) or maintenance contract renewed.
• Technical Support Contact.  This should be a list box and populated by a table.
• Cost of software.
• Depreciation period if the software was purchased.
• And much more………..

 In addition there are many reports for you to choose from.  A sampling of reports includes:

 Reports

• Equipment – A detailed list of information about the equipment sorted by product category.  This should include the equipment name, serial number, location of equipment, type, vendor, when in service, cost, and maintenance contract information.
• Equipment – A detailed list of information about the equipment that coming up for renewal on service contract.
• Equipment – A detailed list of information about the equipment that is older than a date that the user would specify on a date parameter screen.  Date ranges can also be entered here.
• Equipment – A detailed list of information about the equipment that is coming up for renewal on lease or on service contract.
• Department and Company – A detailed list of every asset assigned to a particular department.  Includes location of asset, cost new, lease or purchased, person assigned to etc.
• Vendor – A detailed list of the vendor and the equipment and software that is used by GBP Inc. from the vendor.  Included should be cost of the equipment and/or software as well as the vendor contact information. 
• Vendor – A detailed list of the vendor and the amount that GBP Inc. spends with that vendor on a yearly, monthly or quarterly basis.  The report will have a parameter screen that will be used to drive the report.  A sample screen and how it calls a report with passed parameters will be supplied to you.
• Software – A detailed list of information about the software sorted by software name and category.  This should include the software name, serial number, location the software, type, vendor, when in service, cost, and maintenance contract information or lease renewal information. 
• Software – A detailed list of information about the software that is coming up for renewal on lease or on service contract.
• Several useful Deprecation Reports including Depreciation for Year & Depreciation for Month reports on both hardware and software assets.

 Depreciation

• Support for Straight-Line, Sum of Years Digits, Double Declining Balance (including 125%, 150% & 175%) as well as Percentage per year Depreciation.
• Month of Fiscal Year End can be changed.

Flexible open software

Asset Tracker Gold is licensed with a source code option as well.  With the source code you are able to make changes to all of the elements of the system i.e. data structure, screens, reports and more.

Asset Tracker Gold is built on Microsoft Access 2007 technology allowing you the flexibility to customize the application to your own needs. 

 Benefits of using Asset Tracker Gold 2008

• The up to date inventory helps determine which computers have hardware that is compatible with the new products. It also helps you determine whether these computers have sufficient hardware resources to run the new product.
• The inventory helps determine which computers have adequate hardware to last through the next budget period and which computers require hardware upgrades or need to be replaced.
• Replacing equipment in an organization is now very easy with accurate equipment records, depreciation data and financial information.
• The inventory helps determine which hardware can be re-used elsewhere in the organization and which hardware cannot.
• Support calls from users can be tracked by equipment type.
• Fixed asset software provides quick answers to what you have and it's warranty expiry or lease expiry dates with advanced email alerts.
• The Source Code option allows you to completely customize the application to meet 100%your particular needs.

With all of  the built in flexibility, this is the one asset tracking system you need for just $199!

An Added Bonus…………

Purchase the Asset Tracker Gold 2008 and receive a Business Plan Creation document. This is a must for anyone in business, thinking about starting a business or even going to the bank for a loan!

You will received an accountant approved professionally created Business Plan Sample - Print it and use it as a guide using MS Word or your favorite word processing tools.

Or if you prefer print the order form below and fax it to us at (518) 371-8803.

                          Click Here For Printable Order Form

Contact Information

Telephone

(518) 371-1102

FAX

(518) 371-8803

Postal address

1763 Route 9 P.O. Box 427 Clifton Park, NY 12065 

Electronic mail

General Information: key@choiceonemail.com
Sales: mailto:key@choiceonemail.com 

Webmaster: mailto:day@choiceonemail.com